Office Manager (HR)

Katie at AmCheck suggested that you might be a good resource for posting an opening we have at our startup firm. If this makes sense to you and you would be willing to post our opening, what would be the best way for me to proceed? I do not have very much HR experience myself, and I hope to do a good and fair job with this search — any pointers are appreciated. For your reference, I have pasted an announcement about our opening below.

Thanks.

Mark

__________________
Mark S. Miller
President
mmiller@THzDC.com
Terahertz Device Corporation

4525 South Wasatch, Suite 125

Salt Lake City, UT 84124
801-520-2450

Terahertz Device Corporation

terahertz sources, technologies, and applications

4525 South Wasatch Blvd, Suite 125

Salt Lake City, UT 84124 (801)520-2450

Office Manager/Administrator (HR) Opening

Job Description

Our company seeks an office manager and organizer to take on a broad range of business administration tasks for our high-technology startup company at our new Utah offices in Holladay. Generally, the new manager/administrator will support our scientists, engineers, and executives in their roles by establishing and running healthy and effective office operations.

The tasks will range from setting up for business here in Utah, to interacting with federal granting agencies, to overseeing our office administration. More specifically, initial responsibilities may include:

• Technical project support — Purchasing, subcontract management, intellectual property and patenting administration;

• General office management — organize and pay bills, invoicing, office equipment and supplies, shipping, travel administration, business fees and registrations, sending accounting entries to bookkeeper and controller;

• Grant and contract relations with federal management and accounting agencies — WAWF, DCMA, etc.;

• Human resources — Benefits, insurance, hiring, labor law compliances, time sheets to payroll service;

• Marketing — Managing contact lists, organizing conference booths and travel; and

• IT — Oversee webpage and communications services.

Though initially budgeted at about half-time, we plan for the position to develop into a full-time one with company growth.

Compensation: We seek to hire someone into a salaried, professional position. The rate will be based on experience and skills, corresponding to $18 or more per hour. Medical benefits are available.

Requirements

Our main goal is to find an organized person with good people skills who can quickly come up to speed on the largest number of tasks listed above. The applicant will need to have very good written and verbal English skills, as well as general office software and business skills.

A college degree with some business experience is preferred. Other skills and background of interest might include a technical background or experience with technology startup companies.

How to Apply

Please send your resume and professional reference contact information to:

HumanResources@thzdc.com

If you have specific experiences with some of the tasks listed above, please note them very briefly in your email with your resume.

Our short-listing and interviewing begins the end of February.

About Terahertz Device Corporation

We are an engineering firm developing products for terahertz frequency electronic and optical systems. (The terahertz frequencies are about a thousand times higher than the radio frequencies used by cell phones, high enough that they reach into the infrared optical range.) Beginning in 2000, we have principally worked with university research groups, funded by research grants and contracts from the federal government to develop new technologies. The university collaborations have been with the University of Virginia, the University of Iowa, and the University of Utah. Since 2009, we have reorganized to turn our technologies into product lines. Incorporated in Arizona, our reorganization has consolidated our business administration with our R&D efforts here in Utah.

Human Resources & Safety Manager with Caffall Tile (SLC, UT)

I am looking at getting this position filled this week.

Caffall Tile & Supply is looking for an experienced Human Resources & Safety Manager for its operations in Salt Lake City, Utah. This position requires 4-5 years experience functioning in both roles. Duties and responsibilities include the following but not limited to; recruitment activities, employee relations, benefits, compensation, workers compensation, safety administration, audits, inspections, walking and observing safety violations on construction job sites. Working experience in construction industry, payroll systems is highly desired.

Interested candidates can email their resumes to the attention of Kevin Wilde, CFO, Kevinw@caffalltile.com. Please include in your cover letter your salary expectations.

HR Operations Manager with LDS Church

Kathleen Fueston asked me to forward the below job opportunity to you. Please contact Kathleen if you have any questions. Thank you,

Lindsay E. Robison

HR Workforce Communication Specialist

The Church of Jesus Christ of Latter-day Saints

From: HR Communications
Sent: Thursday, February 24, 2011 3:21 PM
Subject: A New HR Ops Role is Now Posted

HR Community,

A new HR Operations Manager – implementation of Global HR Services role is posted – both internally and externally. If you are interested, please do 2 things: 1) notify Kathleen Fueston: FuestonKC@ldschurch.org

and 2) complete the online application https://www.ldsjobs.org/ers/ct/home.jsf (job posting #60841). This role will be posted until Tuesday, March 8.

If you have additional questions contact Andrew Hall, Kathleen Fueston, or Pat Bluth. Please forward to others you believe may be qualified and interested.

………………………………………….

Background about this role:

As the HR Redesign work continues, we are starting to staff a few leadership roles for HR Operations. The role posted today is for: Manager -- Implementation of Global HR Services. In the future, you’ll hear more about other roles. Applicants should be aware that this role will be further developed as HR Operations is fully designed. Initial responsibilities have been identified; others may be added as the role is further defined.

Results

• Enable leaders and managers in Church Departments and Areas to deliver their results.

• Provide HR services that build an excellent workforce and an excellent work environment.

• Implement simple, scalable and standard global solutions for HR high-touch processes.

• Build strong capability in HR Generalists and Specialists around the world.

Responsibilities

• Manage and allocate resources for a global team of HR Generalists and Specialists supporting Church Departments and Areas.

• Develop a flexible pool of HR Generalists and Specialists.

• Collaborate with HR Process Owners and HR Business Partners to design HR delivery methods.

• Implement HR processes and policies (such as compensation, benefits, human development, performance management, employee relations, etc.)

• Support HR Business Partners by allocating HR services and resources for their line managers

• Support line managers through excellent services for all HR processes and policies

• Design an organization and build the HR capability to deliver all of the above

Experience

• 10+ Years experience in Global HR policy, practice and processes

• Must have global experience

• Experience managing other HR generalists and specialists

• Experience directly advising line management on HR policy and practice

• Experience in high-performing team environment

• Demonstrated ability to design and manage virtual teams located globally

• Comfortable leading change and creating a team culture and environment

• Demonstrated ability to design HR operations and delivery systems

HR Manager with Deseret First Credit Union (SLC, UT)

I am sending you a link to apply for a job opening we have for an HR Manager here at the credit union. I would appreciate you doing your magic and using your excellent skills to assist us if you can. The information about this position is listed below.

To apply: http://deseretfirstcu.iapplicants.com/ViewJob-977.html

Thanks,

Clint

CEO

Deseret First Credit Union

Deseret First Credit Union

Human Resources Manager

Feb. 25, 2011 - Mar. 31, 2011

Location: Salt Lake City, UT

Salary Range: DOE

Exempt/Non-Exempt: Exempt

Benefits: Full Benefits Package

Employment Type: Full Time

Department: Human Resources

Description: Provide overall Human Resource leadership for Deseret First Credit Union, reporting to the CEO.

Deseret First Federal Credit Union has assets of $418 million, 155 employees, 11 branches from Logan to St. George serving 54,000 members representing employees of the LDS Church and its affiliated companies, and members of the LDS Church.

Duties: Create HR vision and plan. Assist with recruiting and interviewing for all new positions. Compensation and benefit administration. HR payroll administration and reporting, performance appraisal processes. Manager training on HR related issues and laws. Provide support and knowledge for FMLA, FLSA, Worker's Compensations, etc.

Create relationships with managers and all employees to allow open communication ensuring problems are foreseen and handled quickly and appropriately. Be a consultant and coach on employee problems and issues, helping managers improve efficiency of departments.

Qualifications: Minimum 4-5 years HR experience. College degree in related field. PHR or SPHR preferred.

Benefits Specialist with Stampin' Up (UT)

Stampin’ Up! is looking for a Benefits Specialist. Do you mind forwarding this announcement to your HR contacts? Interested applications may apply at http://www.stampinup.com/us/enu/584_20054.asp or send an e-mail with a copy of their resume to jobs@stampinup.com.

Thank you,

Stephanie Partner |Benefits Manager | Stampin' Up! | 801.257.1262

JOB POSTING

Job Title:		Benefits Specialist		Internal/External
Department:	Human Resources		FLSA Status:		Exempt
Reports To (Title):	Benefits Manager		Work Hours:		F/T
Posting Date:	2/16/2011		Closing Date:		2/26/2011
Job Summary: Administer employee benefit programs and provide customer service to employees with benefit questions or issues. Maintain the Human Resources Information System (HRIS), entering data and running standard and ad hoc reports to support the human resource function.

Essential Job Functions:

1. Communicate daily with employees and vendors to resolve benefit issues relative to medical, dental, life, vision, disability, and 401k benefits.

2. Conduct benefit orientation meetings, ensuring that all employees have been notified of meetings. Disseminate clear instructions regarding employee rights, responsibilities, and tax implications.

3. Follow up with employees on insurance selection status and ensure information and benefit deduction information has been accurately entered into HRIS system on a timely basis in compliance with company policy and government requirements. Request appropriate documentation from employees related to insurances changes.

4. Act as project lead for annual benefit open enrollment. Ensuring all employees are notified of changes and enrollment process. Track all enrollments, ensuring all employees complete the enrollment and submit the necessary paperwork.

5. Participate in quarterly insurance vendor meetings, requesting needed information and recommending solutions to reduce expenses and/or enhance benefits for the company and/or its employees.

6. Provide information and assistance to employees regarding both short and long-term disability and eligibility requirements. Ensure process integrity, documentation, and proper communication as needed.

7. Track FMLA and leaves of absence notifying employees of FMLA rights, communicating leave status to supervisors, and advising employees (on unpaid leaves) when insurance premiums are due. Maintain information to ensure accurate and timely information to HR generalists.

8. Maintain company HRIS; enter employee information from Employee Information Forms (411s) including new hires, salary changes, benefit changes, address changes, and position changes. Utilize system to provide expertise to other team members.

9. Maintain company organization charts, directories, and other information systems with employee information from Employee Information Forms (411s).

10. Extract information from human resource and payroll information systems, design ad hoc reports, and run standard weekly, monthly, and annual reports using spreadsheets and other software programs.

11. Compile data and prepare reports relative to human capital within the organization including monthly turnover and FTE reports, and annual EEO report.

12. Import data from other applications into HRIS based on system functionality and company needs.

13. Track and input individual employee information, training received, and possession of company property into HRIS.

14. Provide coaching and training to those with secondary responsibilities for HRIS and reporting.

15. Plan and coordinate benefit and health related programs such as the health fair and wellness programs.

16. Create an environment of high trust and credibility by providing outstanding service and a bias for action.

Requirements:

1. Bachelor’s degree in business, human resources, or related area; or equivalent experience.

2. Minimum two years’ human resource experience working with benefit programs and HRIS.

3. Proven knowledge of federal and state employment laws relative to; record retention, compliance tracking, FLSA, FMLA, HIPAA, and COBRA.

4. Must possess ability to design and customize reports as well as run standard reports as requested in Excel and other HRIS systems.

5. Must have strong analytical and problem-solving skills.

6. Proven track-record maintaining confidentiality.

7. Attention to detail and accurate data entry.

8. Must possess the ability to develop solid working relationships and rapport, demonstrating respect for individuals at all levels.

Other Skills and Abilities:

1. Affiliation with ICBA, World at Work, SHRM, or other benefits professional organization is preferred.

2. Bilingual in Spanish and English preferred.

HR Coordinator with inContact (UT)

Description

As the inContact HR Coordinator you'll be supporting the day-to-day operations of the Human Resource office. You'll assist in recruiting and sourcing candidates, the hiring process, data entry, HR reporting, department communications, and various other department administration tasks as assigned. The HR Coordinator supports HR practices and objectives that provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the ongoing development of a superior workforce.

This Is What You'll Get To Do:

• Source domestic and international candidates and pre-screen all applications on recruiting websites.
• Post open positions on company and recruiting websites.
• Schedule interviews with potential candidates.
• Assist with the hiring process by conducting reference checks, data entry for hiring profiles, submitting information for background checks, and drug screens.
• Assist with follow-up on new hire paperwork and stock option documents.
• Knowledge Centered Support point of contact for the HR Department.
• Fun Committee activity assistance.
• Assist with HR and Company activities (Lunch N’ Learns, Monthly Activities, and Employee Awards).
• Assist with HR Metrics.
• Assist with ADP data entry.
• Create communication documents for intranet posting.
• Work with a team a really awesome HR professionals!

.

Successful Candidates Will Have The Following Education, Experience, and Skills:

· Strong communication, interpersonal, teamwork, and organizational skills

· Ability to prioritize multiple functions and tasks and manage work on time

· Superior verbal and written communication skills, with an emphasis on tact and diplomacy

· Proven ability to consistently and positively contribute in a high-paced environment

· PC proficiency in MS Office, including Word and Excel

· Participate in projects as assigned as well as good will events

· Experience with an HRIS system, specifically ADP

· Experience with recruiting databases

· Associate’s Degree in Human Resources, Business Management or similar field or equivalent work experience required.2+ years HR-related experience with recruiting, hiring, and data entry

Apply online at http://www.incontact.com/virtual-call-center-company/careers

HR Manager & Training Coordinator with Petzl America (UT)

Position Opening: HR Manager & Training Coordinator

Position Overview

Petzl America is looking for a proven HR professional for a new position to oversee the administration and management of employee hiring, retention, termination, compensation, personnel records, compliance with legal requirements, and long-term staffing strategies – for a staff of approximately 50 employees. In addition, the HR Manager & Training Coordinator will be responsible for organizing, managing, and tracking all company-wide training, including administrative support for Petzl America’s National Petzl Technical Institute events. Training duties will account for approximately 50% of the job.

Petzl America, a winner of Outside magazine’s “Best Places to Work Award”, is the U.S. division of Petzl, headquartered in France (www.petzl.com). The Petzl brand is closely associated with adventure, exploration, rescue, and many notable exploits in the worlds of rock climbing and alpinism.

The position is full-time and salaried and will report to the President. The position qualifies for full benefits including: health, dental and disability insurance; a generous paid time off program; holiday pay; a profit sharing plan; and 401K benefits. Our office is located in Clearfield, Utah, approximately 30 miles north of Salt Lake City. Please note: The HR Manager & Training Coordinator position will not be eligible for relocation expense reimbursements.

Primary Job Functions

I. HR Manager

§ Manage all personnel issues, including disciplinary actions and terminations and concerns regarding policies and procedures

§ Hire all employees, including screening new applicants down to three candidates and arranging interviews with Manager (who makes the final decision)

§ Administer all personnel policies and procedures and safety regulations, and ensure compliance with all state and federal regulations

§ Maintain documents and updates to the Manager Handbook and Employee Handbook; regularly update emergency procedures

• Develop and administer pay and job classification structure; evaluate the need and effectiveness of all current compensation programs
• Continuously consult with managers at all levels on key organizational issues and business concerns; assist with planning and implementation of career path objectives and performance programs
• Implement recruitment strategies that support and enhance current and future staffing needs
• Create new systems and processes to enhance and streamline existing processes and increase organizational effectiveness

II. Training Coordinator

§ Coordinate and manage all employee professional development and training, including:

o New hire training and orientation

o In-house technical training (organizing, scheduling and tracking)

o Personnel development (for growth / cross-training / employee retention)

§ Establish and maintain tracking system for all employee training and education

§ Support the design and implementation of training programs that address ways to improve organizational effectiveness (performance management, 360 reviews, employee surveys, training assessments, etc.)

§ Provide administrative assistant services for Regional Petzl Technical Institute training events

o Implement and maintain an ISO 9001 or equivalent Quality Management Program (QMP) for Petzl America’s National Petzl Technical Institute (NPTI).

o Maintain training facility records; training and assessor personnel records; NPTI current course records; and all training records for PA staff, North American Petzl Training Partners (PTP), and end users

o Assist in the application and approval process of North American PTP’s

o Assist with the planning and preparation of training course delivery

o Maintain records and documentation of North American PTP’s including audit schedules, past audit results and certificates provided

o Assist in development of NPTI annual budget

o Assist in annual NPTI QMP and training program system review and maintain review results records

Skills and Requirements

• Bachelor’s Degree in Human Resources or related field, with PHR or SPHR certification preferred
• Minimum five years related HR experience
• Proven experience organizing and maintaining structured training programs and records
• Excellent written communication and interpersonal skills
• Excellent organizational skills and ability to prioritize tasks and handle multiple projects simultaneously with a high degree of accuracy
• Proficiency with MS Office programs

§ Strong analytic and decision-making skills

• Background and participation in outdoor adventure sports, preferred

To Apply: Send resume and cover letter to jjacob@petzl.com. Applications will be accepted through March 7, 2011. No phone calls, please.